If you rent property to tenants, you need to provide them with detailed invoices that include important information about the rent they pay you every month. To do so, landlords should use customizable rent invoice templates that can be easily adjusted to suit the needs of your business. Using easy-to-edit invoice templates cuts down the amount of time spent on accounting, so you can focus on providing the best service to your tenants. Choose an invoice template that provides a streamlined, professional design that you can use from anywhere to create invoices, whether you’re at a rental property, at the office or on the road.
The Best Rent Invoice Templates in 2023
Our favorite templates
Our Top Pick: Freshbooks
Freshbooks rent Invoice Template
FreshBooks is a best-in-class cloud accounting solution with all the invoicing features landlords and property managers need to oversee their business finances from anywhere. It offers fully customizable rent invoice templates that you can quickly and easily adapt to suit the needs of your rental business. FreshBooks offers comprehensive accounting tools tailored to the needs of your business, including easy expense tracking and simple online payment solutions so tenants can pay rent quicker than ever.
Customize Invoices
Select an invoice template design and tailor it to your rental business by adding a logo logo and using your company’s fonts and color scheme.
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Professional Invoice Design
Choose from professional invoice template designs that are sleek and easy to use.
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Easy to use
Create professional invoices in a few clicks. Use simple accounting tools to manage your business finances.
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Automatically Charge Late Fees and Send Payment Reminders
Enable automatic payment reminders according to a set schedule. Automatically charge late fees using a flat-fee structure or a percentage charge.
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Client Can View Invoices Online
Tenants can view an invoice online and easily submit payments.
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Adjust Invoice Language and Currency
Select a preferred language and currency while editing a new invoice.
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Accept Online Payments
Accept online payments from tenants through FreshBooks so they can pay by credit card.
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Mobile Friendly
Send invoices and monitor your accounting from anywhere with the FreshBooks mobile app.
Get this templateBest Rent Invoice Templates Compared
Choose the best invoicing solution for your rental business with our detailed comparison of the top invoice software of 2023. We tested out all the different invoicing options for landlords and compared their offerings across the key invoicing features small businesses need. Here’s how the different solutions stacked up:
Customize Invoice |  | | | | |
Draft Invoices | | | | | |
Professional Invoice Design | | | | | |
Accountant Friendly | | | | | |
Easy To Use | | | | | |
Automatic Late Fees and Payment Reminders | | Automatic Reminders, No Automatic Late Fees | | Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually | Automatic Late Fees, Reminders not Automated |
Track Invoice Payments | | | | | |
Client Can View Invoice Online | | | | | |
Change Invoice Language and Currency | | | | | |
Accept Online Payments | | | | | |
Download as PDF | | | | | |
Mobile Friendly | | | | | |
The Best Rent Invoice Templates: Reviews
We reviewed the best rent invoice templates on the market to provide an in-depth assessment of how their features compare and which solutions best serve the needs of rental businesses. Our reviews give insights into the invoicing and accounting capabilities of the top invoicing solutions available. See how they compare across functionality, design and ease of use.
Invoice2go rent Invoice Template
Invoice2Go offers a full range of accounting tools to help landlords manage the financial side of renting out properties. Use a range of invoice templates and quickly customize them to suit the needs of your business. Invoice2Go offers a full suite of accounting tools, so you can easily manage your business expenses, accept online payments from tenants and create detailed financial reports to analyze your business performance. It’s a comprehensive invoicing solution that saves time on finances so you’re free to focus on more important work. Invoice2Go offers tiered subscription levels based on the volume and features you need. The basic subscription limits the number of invoices you can create to 200. It also lacks some useful features that can save landlords time, such as recurring invoices and receipts, so expect to pay more for the full range of features.
Customize Invoices
Choose from a selection of invoice template designs to create custom invoices using a layout and design that fits your business.
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Professional Invoice Design
Select a professional invoice template design and use your business’s color scheme, logo and fonts.
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Easy to Use
Invoice2go’s simple interface makes it easy to get up and running hassle free
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Automatically Send Payment Reminders
Send late payment reminders to tenants automatically by creating a late payment reminder schedule.
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Client Can View Invoices Online
Clients can click to view invoices online and review their payment deadlines and history.
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Adjust Invoice Language and Currency
Adjust the invoice currency by editing the client’s profile. Change the invoice language by editing the invoice template.
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Link your bank to your Invoice2Go account to accept debit and credit card payments online. There’s also an option to pass on card processing fees to your tenants.
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Mobile Friendly
Download the Invoice2Go app to manage your business finances and send invoices from anywhere.
Get this templateInvoice Ninja rent Invoice Template
Invoice Ninja is a great budget invoicing option that’s a great fit for landlords who are just entering the rental market and only manage a small number of properties. It’s an open-source invoicing app that offers easy-to-use professional invoice templates and basic accounting tools for small businesses. Create and customize rent invoices in minutes using professional invoice template designs. Use the app to track your business expenses and manage your work hours.
Customize Invoices
Create custom invoices by choosing a template from a selection of designs. Include your logo and update the color scheme, fonts and layout.
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Professional Invoice Design
Choose from 10 professional invoice design templates for rental businesses.
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Easy to use
Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information
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Automatically Charge Late Fees and Send Late Payment Reminders
Send automatic late payment reminders using email notification templates. Charge late fees to clients by percentage or a set fee.
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Client Can View Invoices Online
Clients can view and pay invoices online using the client portal. Customize the portal and choose to add password protection for added security for your tenants.
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Adjust Invoice Language and Currency
Edit client profiles to customize language and currency preferences.
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Accept Online Payments
Invoice Ninja supports a range of online payment gateways, including Stripe and WePay
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Quickbooks rent Invoice Template
QuickBooks is a comprehensive invoicing and accounting solution tailored to established rental businesses with many properties and more complex accounting needs. It offers a full range of professional accounting tools to oversee your rental business finances and it’s easy to invite an accountant to work on your account. The software offers fully customizable invoice templates to help you quickly create professional bills for tenants. QuickBooks subscriptions are pricier than other options reviewed here, so it may not be the best option for small rental businesses. But their plans offer a full suite of cloud-based accounting tools to help established rental companies manage all aspects of their business finances.
Customize Invoices
Quickly and easily customize the layout, color and fonts of your invoices.
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Professional Invoice Design
Choose an invoice template from five professional designs. Customize the template to include all the important details your tenants need.
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Automatically Charge Late Fees and Send Payment Reminders
Currently, only certain QuickBooks users can automatically charge late fees on invoices, but we expect the feature should roll out to all users in the future. Use professional email reminder templates to manually send payment reminders to customers.
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Adjust Invoice Language and Currency
Change the currency and language settings within Account Settings.
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Accept Online Payments
Fees start at 2.9% + $0.25 per transaction to accept online payments directly from your QuickBooks account.
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Mobile Friendly
Send invoices and monitor your business accounting from anywhere using the QuickBooks mobile app.
Get this templateZoho rent Invoice Template
Zoho is an affordable invoicing solution that’s a good fit for small rental businesses that just manage one property and need streamlined accounting tools to manage their books. It offers professional invoice templates that are easy to use, so you can create sleek bills for tenants in a matter of minutes It also includes basic accounting tools to help simplify your business finances. Subscription pricing is based on the number of account users and the number of tenants you bill. Zoho Invoice integrates with Zoho’s other line of products, so for an additional charge you can also access its workplace, IT and finance tools.
Customize Invoices
Create customized invoices and tailor them to the needs of your rental business
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Professional Invoice Design
Select an invoice template from a range of professional designs for quick and easy billing.
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Automatically Send Payment Reminders
Send payment reminders automatically once invoices are past due. Use customizable email reminder templates to save time.
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Client Can View Invoices Online
Clients view invoices and track their payments through the client portal.
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Adjust Invoice Language and Currency
- Update the invoice currency in Settings and adjust language preferences through your Organization Profile.
Accept Online Payments
Accept online payments by choosing a payment gateway from a range of providers including PayPal, Stripe and Square.
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