Invoice templates for contractors need to be professional and customizable while meeting the unique needs of contracting businesses. Unlike many small businesses, contractors perform much of their work on job sites or from the road, so they need to be able to invoice quickly from anywhere. Contractors require invoice templates that are designed to capture both the labor and material costs billed to clients. And the invoice templates need to support a range of payment methods for simple, fast billing.
The Best Contractor Invoice Templates in 2023
Our favorite templates
Our Top Pick: Freshbooks
Freshbooks contractor Invoice Template
FreshBooks offers all the invoicing features contractors need to manage their business finances, whether they’re in the office or on a job site. FreshBooks has a range of customizable contractor invoice templates that record important billing details, including labor and material costs. FreshBooks invoice templates allow for hourly or project-based billing. The cloud-based software is sleek and intuitive. With the FreshBooks app, contractors can create and send invoices from anywhere. Manage business costs with expense tracking features. Record work hours for employees and subcontractors with time tracking features.
Customize Invoices
Choose from a selection of contractor invoice templates to find a design that best suits the needs of your business. FreshBooks lets you upload your logo and use your company’s fonts and color schemes for a professional, simple invoicing solution.
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Professional Invoice Design
FreshBooks offers professionally designed contractor invoice templates that are easy to use and customize.
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Easy to use
Create professional contractor invoice templates in minutes. Use simple accounting tools to manage your business finances.
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Automatically Charge Late Fees and Send Payment Reminders
Enable automatic payment reminders according to a set schedule when generating a new invoice. Automatically charge late fees using a flat-fee structure or a percentage charge.
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Client Can View Invoices Online
Clients can view an invoice online and make online payments directly from the invoice.
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Adjust Invoice Language and Currency
Select a preferred language and currency while editing a new invoice.
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Accept Online Payments
Opt to accept online payments through FreshBooks so clients can pay directly online with a credit card.
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Mobile Friendly
Access contractor invoice templates and manage business finances from the job site with the FreshBooks mobile app.
Get this templateBest Contractor Invoice Templates Compared
Get the best invoicing software to grow your contractor business. We tested the top contractor invoice solutions of 2023 and analyzed their offerings across the key invoicing features contractors need. Here’s how they compare:
Customize Invoice |  | | | | |
Draft Invoices | | | | | |
Professional Invoice Design | | | | | |
Accountant Friendly | | | | | |
Easy To Use | | | | | |
Automatic Late Fees and Payment Reminders | | Automatic Reminders, No Automatic Late Fees | | Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually | Automatic Late Fees, Reminders not Automated |
Track Invoice Payments | | | | | |
Client Can View Invoice Online | | | | | |
Change Invoice Language and Currency | | | | | |
Accept Online Payments | | | | | |
Download as PDF | | | | | |
Mobile Friendly | | | | | |
The Best Contractor Invoice Templates: Reviews
We reviewed the top contractor invoice templates to give our in-depth assessment of how their features serve contractors. Our reviews give insights into the invoicing and accounting capabilities of the top invoicing solutions available. See how they stack up across functionality, design and ease of use.
Invoice2go contractor Invoice Template
Invoice2Go offers streamlined, comprehensive finance tools for contracting businesses, including professional invoice templates, easy job estimates, detailed expense tracking and financial reports. With an intuitive user interface, it’s an easy-to-use accounting solution for contractors. Invoice2Go offers various subscription levels. The Standard subscription limits the number of invoices you can create to 200. It also lacks some useful features that most contractors require, such as recurring invoices and receipts, so you’ll pay more for the full range of features.
Customize Invoices
Create professional contractor invoices by selecting from a range of invoice templates. Adjust the layout to suit your business needs.
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Professional Invoice Design
Select a contractor invoice from 8 invoice templates and create a custom design with your business’s color scheme, logo and fonts.
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Easy to Use
Invoice2go’s simple interface makes it easy to get up and running hassle free
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Automatically Send Payment Reminders
Send late payment reminders to clients automatically by creating a late payment reminder schedule.
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Client Can View Invoices Online
Clients can click to view invoices online and review their payment deadlines and history.
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Adjust Invoice Language and Currency
Adjust invoice currency by editing the client’s profile. Change the invoice language by editing the invoice template.
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Link your bank to your Invoice2Go account to accept debit and credit card payments online. Option to pass on card processing fees to clients.
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Mobile Friendly
Download the Invoice2Go app to manage your contracting business finances from anywhere.
Get this templateInvoice Ninja contractor Invoice Template
Invoice Ninja is a great budget option for contractors launching their business and looking for simple invoice templates. It’s an open-source invoicing app that offers basic accounting tools for small businesses and independent contractors. Contractors can create custom invoices from a range of templates while tracking expenses and billable hours.
Customize Invoices
Create custom contractor invoices with a range of invoice design templates. Add your business logo and adjust the color scheme, fonts and layout.
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Professional Invoice Design
Choose from 10 professional invoice design templates for contractors. Select the template that meets your business needs or the demands of a specific job.
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Easy to use
Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information
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Automatically Charge Late Fees and Send Late Payment Reminders
Send automatic late payment reminders using email notification templates. Charge late fees to clients by percentage or a set fee.
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Client Can View Invoices Online
Clients can view and pay invoices online using the client portal. Customize the portal for your contractor business and add password protection if desired.
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Adjust Invoice Language and Currency
Edit client profiles to customize language and currency preferences.
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Accept Online Payments
Invoice Ninja supports a range of online payment gateways, including Stripe and WePay
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Mobile Friendly
Create and send invoices from job sites or the road with the Invoice Ninja app.
Get this templateQuickbooks contractor Invoice Template
QuickBooks offers a range of invoicing and accounting tools, making it a great solution for established contractor businesses with multiple employees and subcontractors. Its streamlined interface makes it easy to manage business finances in a central portal. QuickBooks invoicing plans are pricier than the other products we’ve reviewed, making it less desirable for smaller contracting businesses. The basic plans don’t offer the tools most contractors require for the job site, like time tracking and project estimates. But the mid-range plans offer a full suite of cloud-based invoicing and accounting tools for established contractors to grow their business.
Customize Invoices
Customize the layout, color and fonts of invoices for professional billing for your contractor business.
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Professional Invoice Design
Choose a contractor invoice template from a range of five designs. Further customize your template to include the details your contracting business requires, like material costs.
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Automatically Charge Late Fees and Send Payment Reminders
Only select QuickBooks users can automatically charge late fees on invoices, but the feature will be rolled out for all users in the future. Use professional email reminder templates to manually send payment reminders to customers.
- Change the currency and language settings within Account Settings.
Adjust Invoice Language and Currency
Change the currency and language settings within Account Settings.
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Accept Online Payments
Fees start at 2.9% + $0.25 per transaction to accept online payments directly from your QuickBooks account.
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Mobile Friendly
Send invoices and monitor your business finances from anywhere using the QuickBooks mobile app.
Get this templateZoho contractor Invoice Template
Zoho Invoice is another affordable invoicing solution that works best for independent contractors who don’t need the finance and HR tools that larger contracting firms require. Subscription pricing varies based on the number of account users you need and the number of clients you bill. The most basic plan allows for just one account user and as many as 50 clients. Create custom contractor invoices from professionally designed templates and customize them to reflect your company’s branding. Zoho Invoice integrates with Zoho’s other products, so for an additional cost you can use its entire suite of business tools, including workplace, finance and IT solutions.
Customize Invoices
Customize professional invoice templates to reflect the brand of your contracting business.
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Professional Invoice Design
Select your preferred template from a range of professional invoice designs for customized billing.
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Automatically Send Payment Reminders
Send payment reminders automatically once invoices become past due. Use customizable email reminder templates to simplify the task.
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Client Can View Invoices Online
Clients view invoices and track their payments through the client portal.
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Adjust Invoice Language and Currency
Update the invoice currency in Settings and adjust language preferences through your Organization Profile.
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Accept Online Payments
Accept online payments by choosing a payment gateway from a range of providers including PayPal, Stripe and Square.
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Mobile Friendly
Create and send invoices from the job site using the Zoho Invoice app.
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