The Best UK Invoice Templates

Invoice templates for small businesses in the UK need to be professional and customizable while meeting the unique needs of each business, and helping you charge appropriate VAT. Small business owners spend a lot of their time working with their clients in stores, offices or workplaces. That leaves less time for invoicing, billing and receiving payments. Business owners in the United Kingdom need to be able to quickly create invoices for their customers, so they can take more time serving clients and customers. English and UK business owners require invoice templates that are designed to include both the project or job costs billed to customers and VAT. And the invoice templates need to support a range of payment methods for simple, fast billing.

Our favorite templates

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Invoice template
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Our Top Pick: Freshbooks
Trophy Best overall

Freshbooks UK Invoice Template

FreshBooks offers all the features that UK businesses need to manage their business finances, including invoices, quotes, billing and payments. FreshBooks has a range of customizable invoice templates that record important billing details, including fees for time, projects and VAT — all in GB£ sterling. FreshBooks free invoice templates allow for hourly or flat-fee billing. The app is smart, intuitive and cloud-based. Easy-to-use expense monitoring for company costs. Track working hours with time monitoring features for the staff. Template your invoices with Freshbook's free invoice templates. Get paid with VAT registered invoices. This invoice generator is what your limited company needs to download via pdf, email, word, or whatever format you need.
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Why we love it
  • Range of invoice templates customized for UK business in England, Scotland, Wales and Northern Ireland
  • Create and send invoices from anywhere
  • Full suite of accounting tools

Customize Invoices

Choose from a selection of invoice templates to find a design that meets the needs of your unique business in the UK. Upload your logo and use your company’s fonts and color scheme for a simple but sleek invoicing solution.

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Freshbooks Professional Design

Professional Invoice Design

Choose from professionally designed invoice templates for businesses located in the UK that are easy to use and customize.

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Freshbooks is easy to use

Easy to use

Create professional invoices in minutes. Use simple accounting tools to manage your business finances including VAT in your native currency (GB£ sterling).

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Freshbooks: Automatically charge late fees and send Payment reminders

Automatically Charge Late Fees and Send Payment Reminders

Enable automatic payment reminders according to a set schedule. Automatically charge late fees using a flat-fee structure or a percentage charge.

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Freshbooks: View invoices online

Client Can View Invoices Online

Clients in the UK and beyond can view an invoice online and make payments directly from the invoice.

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Freshbooks: Adjust invoice language and currency

Adjust Invoice Language and Currency

Select a preferred language and currency, whether GB£ sterling or another currency while editing a new invoice.

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Freshbooks: Accept payments online

Accept Online Payments

Accept online payments through FreshBooks so clients can pay directly online with a credit card.

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Freshbooks: mobile Friendly

Mobile Friendly

Create invoices and manage business finances from anywhere with the FreshBooks mobile app.

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Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly

Best UK Invoice Templates Compared

Get the best invoicing software to grow your business. We tested the top invoice solutions of 2023 for business in the UK and analyzed their packages across the core accounting features in the UK (England, Scotland, Wales and Northern Ireland) need. Here’s how they compare:

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Customize Invoice
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Draft Invoices
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Professional Invoice Design
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Accountant Friendly
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Easy To Use
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Automatic Late Fees and Payment Reminders
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Automatic Reminders, No Automatic Late Fees
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Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually
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Track Invoice Payments
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Client Can View Invoice Online
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Change Invoice Language and Currency
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Accept Online Payments
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Download as PDF
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Mobile Friendly
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The Best UK Invoice Templates: Reviews

We reviewed the top invoice templates for businesses in the to give our in-depth assessment of how their features serve British and Northern Irish businesses. Our reviews give insights into the accounting capabilities of the top invoicing solutions available. See how they stack up across functionality, design and ease of use. Whether you need to email, have a free software for your limited company or limited companies, download via pdf, online invoice that uses cookies, and more. We’ve got you covered.

Trophy Best Bet For: All-in-one finances for UK businesses

Invoice2go UK Invoice Template

Invoice2Go provides intuitive, robust financial resources for all forms of small businesses in the UK including qualified invoice templates, simple quotes or forecasts, accurate budget monitoring and financial reports. It is an easy-to-use accounting system with a sleek user interface for any form of company. Invoice2Go offers tiered subscription levels. The Standard subscription limits the number of invoices you can create to 200. There are also some valuable features that business owners may need, such as regular invoices and receipts, so you'll pay more for the full set of features. Try their free invoice template.
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Why we love it
  • Complete financial tool for businesses in the UK
  • Professional invoice templates
  • Automated billing and expense tracking tools
Customize Invoices

Customize Invoices

Create customized invoices by selecting from a range of invoice templates. Adjust the layout and design to suit your business needs.

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Professional Invoice Design

Professional Invoice Design

Select a professional invoice from 8 template designs and add your business’s color scheme, logo and fonts.

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Easy to Use

Easy to Use

Invoice2go’s simple interface makes it easy to get up and running hassle free

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Automatically Send Payment Reminders

Automatically Send Payment Reminders

Send late payment reminders to clients automatically by creating a late payment reminder schedule.

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Client Can View Invoice Online

Client Can View Invoices Online

Clients can click to view invoices online and review their payment deadlines and history.

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Adjust Invoice Currency and Language

Adjust Invoice Language and Currency

Adjust invoice currency by editing the client’s profile. Change the invoice language by editing the invoice template.

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Automatically Send Payment Reminders

Accept Online Payments

Link your bank to your Invoice2Go account to accept debit and credit card payments online. Option to pass on card processing fees to clients.

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Mobile friendly

Mobile Friendly

Download the Invoice2Go app to manage your business finances and create invoices from anywhere.

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Customize Invoices Professional Invoice Design Easy to Use Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best For: New UK businesses

Invoice Ninja UK Invoice Template

Invoice Ninja is a good budget alternative to start a new enterprise and looking for simple invoice templates. It’s an open-source invoicing app that offers basic accounting tools for small businesses. British businesses can create custom invoices from a range of templates while tracking expenses and billable hours. Email, accept payment, add VAT, free PDF download, and more.
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Why we love it
  • Affordable basic subscriptions
  • Sleek invoice templates for UK business owners
  • Easy time and expense tracking tools
Customize Invoices

Customize Invoices

Create custom invoices from a range of invoice design templates. Add your business logo and adjust the color scheme, fonts and layout.

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Professional Design

Professional Invoice Design

Choose from 10 professional invoice design templates for British businesses. Select the template that meets your business needs or the demands of a specific job.

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Easy to use

Easy to use

Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information

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Invoice ninja - Payment reminders

Automatically Charge Late Fees and Send Late Payment Reminders

Send automatic late payment reminders using email notification templates. Charge late fees to clients by percentage or a set fee.

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Client Can View Invoices Online

Client Can View Invoices Online

Clients can view and pay invoices online using the client portal. Customize the portal for your business and opt to add password protection for further security.

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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

Edit client profiles to customize language and currency preferences, for GB£ sterling or other currencies

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Accept Online Payments

Accept Online Payments

Invoice Ninja supports a range of online payment gateways, including Stripe and WePay

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Mobile Friendly

Mobile Friendly

Create and send invoices from the shop, jobsite or your home office with the Invoice Ninja app.

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Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Late Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best For: Established businesses in the UK

Quickbooks UK Invoice Template

QuickBooks offers a range of invoicing and accounting tools, making it a great solution for established businesses with multiple employees and complex accounting needs. With its simplified gui, company finances are conveniently handled in a central location. QuickBooks plans are more expensive than the other items that we have reviewed and are thus less suitable for smaller businesses. The basic plans don’t offer the tools most businesses, like time tracking and project estimates. But the mid-range plans offer a full suite of cloud-based invoicing and accounting tools for established entrepreneurs to grow their business in the United Kingdom and beyond. Use their free invoice template and download their PDF to check it out.
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Why we love it
  • Streamlined user interface
  • Customizable, professional invoice templates
  • Top-to-bottom financial accounting tools
Intuitive interface and easy to navigate

Customize Invoices

Customize the layout, color and fonts of invoices for professional billing for your business in the UK.

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Professional Invoice design

Professional Invoice Design

Choose an invoice template from five professional designs. Further customize your template to include the details that your business requires, like material costs.

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Late fees and reminders

Automatically Charge Late Fees and Send Payment Reminders

Only select QuickBooks users can automatically charge late fees on invoices, but the feature should be rolled out for all users in the future. Use professional email reminder templates to manually send payment reminders to customers.

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Client Can View Invoices Online

Clients can view and pay their invoices online

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Adjust Invoice Language and Currency

Not only invoicing in GB£ sterling? It’s easy to change the currency and language settings within Account Settings.

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Accept payments online

Accept Online Payments

Accept online payments directly from your QuickBooks account.

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Mobile friendly

Mobile Friendly

Send invoices and monitor your business finances from anywhere using the QuickBooks mobile app.

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Customize Invoices Professional Invoice Design Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best Bet For: Independent business-owners in the UK

Zoho UK Invoice Template

Zoho Invoice is another affordable invoicing solution that fits better for company owners who work independently and don't need all the finance and human resources tools that bigger British firms use. Subscription prices vary depending on the number of users and the number of customers you charge. The most basic scheme only provides for one user and up to 50 clients. Quickly create invoices from professionally designed templates and customize them to reflect your company’s branding. Zoho Invoice integrates with Zoho’s other products, so for an additional cost you can use its entire suite of business tools, including workplace, finance and IT solutions. Use their free invoice templates.
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Why we love it
  • Professional, customizable invoice templates
  • Business solution integrations available
  • Automated billing saves time
Customize Invoices

Customize Invoices

Customize professional invoice templates to meet the specific needs of your UK business.

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Professional Invoice Design

Professional Invoice Design

Select your preferred template from a range of professional invoice designs for customized billing.

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Send Payment Reminders and automate late fees

Automatically Send Payment Reminders

Send payment reminders automatically once invoices become past due. Use customizable email reminder templates to speed up the task.

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Client Can View Invoice Online

Client Can View Invoices Online

Clients view invoices and track their payments through the client portal.

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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

Update the invoice currency in Settings and adjust language preferences through your Organization Profile.

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Accept Online Payments

Accept Online Payments

Accept online payments by choosing a payment gateway from a range of providers including PayPal, Stripe and Square.

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Mobile friendly

Mobile Friendly

Create and send invoices from anywhere using the Zoho Invoice app.

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Customize Invoices Professional Invoice Design Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly