Why Do Businesses Need Invoice Templates?

Small businesses need professional invoice templates to bill clients and receive payments. The right invoice template is a crucial business tool because it can simplify your small business accounting process and help you get paid faster.

While free invoice templates are available to download online, most business owners find they get what they pay for with free invoicing tools. Free invoice templates are usually designed for Microsoft Word or Excel. The design is often clunky and the downloadable templates can be buggy. They offer less customization options than professional invoice templates and don’t allow for automation, so they don’t save you time.

Our favorite templates

Get this template from Freshbooks logo
Get this template from Invoice2go
Get this template from Invoice ninja
Get this template from Quickbooks logo
Get this template from Zoho
Invoice template
Get this template from Freshbooks logo
Our Top Pick: Freshbooks
Trophy Best overall

Freshbooks Invoice Template

FreshBooks is an all-in-one accounting solution built with small businesses in mind. FreshBooks offers easy-to-use financial tools and award-winning customer service if you need assistance. Create and send customized invoices quickly and easily and accept payments directly through the app. Run your small business from anywhere with FreshBooks cloud-based invoicing software.
Try Freshbooks
Why we love it
  • Sleek, professional sales invoice templates
  • Easy-to-use accounting tools
  • Online payment system for faster payments

Customize Invoices

Select from a range of invoice templates and easily customize the design by changing the color scheme, adding your logo and adjusting the layout.

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Freshbooks Professional Design

Professional Invoice Design

  • Use professionally designed sales invoice templates to quickly and easily create business invoices.
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Freshbooks is easy to use

Easy to use

FreshBooks features easy-to-use invoicing and accounting tools with an intuitive layout and sleek design

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Freshbooks: Automatically charge late fees and send Payment reminders

Automatically Charge Late Fees and Send Payment Reminders

  • Choose to send automatic payment reminders to clients when editing an invoice
  • Choose to automatically charge late fees when editing an invoice; charge by flat fee or percentage and set a time frame for when late fees kick in
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Freshbooks: View invoices online

Client Can View Invoices Online

  • Clients receive an email inviting them to view the invoice online
  • Clients can view invoices online and make payments directly from the invoice
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Freshbooks: Adjust invoice language and currency

Adjust Invoice Language and Currency

Quickly and easily change the language and currency while editing an invoice

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Freshbooks: Accept payments online

Accept Online Payments

  • Accept online payments through FreshBooks to allow clients to pay online directly from an invoice
  • Allow clients to choose automatic bill payments so you always get paid on time
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Freshbooks: mobile Friendly

Mobile Friendly

Download the FreshBooks app to access all your accounting data from anywhere and send invoices on the go

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Try Freshbooks Now
Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly

Best Invoice Templates for Businesses Compared

See how different invoicing solutions compare to one another across the top invoice software features:

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Customize Invoice
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Draft Invoices
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Professional Invoice Design
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Accountant Friendly
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Easy To Use
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Automatic Late Fees and Payment Reminders
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Automatic Reminders, No Automatic Late Fees
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Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually
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Track Invoice Payments
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Client Can View Invoice Online
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Change Invoice Language and Currency
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Accept Online Payments
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Download as PDF
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Mobile Friendly
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The Best Invoice Templates: Reviews

The best invoice templates are fully customizable and stored in the cloud, so you can access your accounts from anywhere. Here, we review the best invoice templates for small businesses looking to streamline their accounting process:

Trophy Best Bet For All-in-one finances for sole proprietors

Invoice2go Invoice Template

Invoice2Go is an online invoicing solution that allows you to create custom invoices from a wide range of professional invoice templates designed for different industries and professions. Invoice2Go is a complete small business accounting app that offers all the financial tools you need to run your company.
Try Invoice2go
Why we love it
  • Great template selection
  • The most customization options
  • Quick and easy setup
Customize Invoices

Customize Invoices

Create custom invoices from a wide range of professional invoice templates designed for different industries and professions

Get this template
Professional Invoice Design

Professional Invoice Design

  • Choose from 8 invoice design templates to create a custom look that reflects your brand
  • Select a color scheme, font and add your company logo
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Easy to Use

Easy to Use

Invoice2go’s simple interface makes it easy to get up and running hassle free

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Automatically Send Payment Reminders

Automatically Send Payment Reminders

  • Send late payment reminders automatically according to a set schedule
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Client Can View Invoice Online

Client Can View Invoices Online

Clients can click to view invoices online to see the full invoice and payment deadlines

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Adjust Invoice Currency and Language

Adjust Invoice Language and Currency

  • Adjust invoice currency by editing a client’s profile
  • Change the invoice language by editing the invoice design
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Automatically Send Payment Reminders

Accept Online Payments

  • Link your bank account to your Invoice2Go account and start accepting debit and credit card payments
  • Have the option to pass along credit card processing fees to your clients
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Mobile friendly

Mobile Friendly

Download the Invoice2go app to send invoices from anywhere and keep on top of your business finances

Get this template
Try Invoice2go Now
Customize Invoices Professional Invoice Design Easy to Use Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Invoicing on a budget

Invoice Ninja Invoice Template

Invoice Ninja is an open-source invoicing app designed for small businesses and freelancers. It offers easy-to-use basic accounting tools to simplify your business finances. Create custom invoices from templates and accept a variety of payment methods so you get paid quickly.
Try Invoice Ninja
Why we love it
  • Professionally designed sales invoice templates
  • Affordable basic subscriptions
  • Useful basic accounting tools
Customize Invoices

Customize Invoices

  • Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information
  • Offer discounts on the invoice by percentage or dollar amount
  • Include public and private notes on client invoices
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Professional Design

Professional Invoice Design

Choose an invoice design that accurately reflects your brand using one of 10 unique invoice design templates

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Easy to use

Easy to use

Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information

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Invoice ninja - Payment reminders

Automatically Charge Late Fees and Send Late Payment Reminders

  • Customize email templates for automatic late payment reminders
  • Select a percentage or amount to be charged in late fees automatically after a certain period of time
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Client Can View Invoices Online

Client Can View Invoices Online

  • Clients can use the Invoice Ninja client portal to view and pay invoices
  • Customize how the portal appears
  • Choose if you want to password protect invoices for greater security
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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

Customize the currency and language for each client by editing the client profile

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Accept Online Payments

Accept Online Payments

Invoice Ninja supports a range of online payment gateways, including Stripe and WePay

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Mobile Friendly

Mobile Friendly

Download the Invoice Ninja app to access your invoices and client data on the go using your mobile device

Get this template
Try Invoice Ninja Now
Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Late Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
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Quickbooks Invoice Template

QuickBooks is a complete accounting software solution for small- and medium-sized businesses. It keeps your business finances in order, all in one place. Use customized invoice templates to quickly create invoices that reflect your brand and send them directly through the app. Manage your income and expenses and track your business performance all from one account.
Try Quickbooks
Why we love it
  • Customizable sales invoice templates
  • Suite of useful business accounting tools
  • Intuitive interface and easy to navigate
Intuitive interface and easy to navigate

Customize Invoices

  • QuickBooks allows you to create custom invoices from a range of templates
  • You can easily add billable hours to your invoices from QuickBooks time tracking, Google Calendar or T Sheets
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Professional Invoice design

Professional Invoice Design

  • Select your invoice design from a range of 5 different templates to reflect your unique brand
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Late fees and reminders

Automatically Charge Late Fees and Send Payment Reminders

  • At this time, only some QuickBooks users are able to automatically charge late fees on invoices, with wider roll-out of the feature planned
  • Send late payment reminders manually when an invoice becomes past due with templated email reminders
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Client Can View Invoices Online

Clients can view and pay their invoices online

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Adjust Invoice Language and Currency

Update your currency and language preferences whenever you need to in your Account Settings

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Accept payments online

Accept Online Payments

  • Get paid faster for your work by accepting online payments directly through your QuickBooks account
  • Fees start at 2.9% + $0.25 per transaction
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Mobile friendly

Mobile Friendly

Download the Quickbooks app to access your invoices and client data on the go using your mobile device

Get this template
Try Quickbooks Now
Customize Invoices Professional Invoice Design Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best Bet For Solopreneurs

Zoho Invoice Template

Zoho lets you create custom invoices from a range of useful invoice templates. It also offers additional accounting tools, including expense tracking, time tracking and estimates, so you can keep your business finances in order. Their mobile apps allow you to create invoices from anywhere, for quick and convenient invoicing for small businesses.
Try Zoho
Why we love it
  • Professionally designed sales invoice templates
  • Automation tools for faster customer billing
  • Integrates with a full range of small business tools
Customize Invoices

Customize Invoices

  • Zoho lets you create custom invoices from a range of useful invoice templates
Get this template
Professional Invoice Design

Professional Invoice Design

  • Choose from sleek invoice design templates
  • Include your business logo and customize the color scheme
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Send Payment Reminders and automate late fees

Automatically Send Payment Reminders

  • Use email templates to automatically send payment reminders after a specific amount of time
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Client Can View Invoice Online

Client Can View Invoices Online

  • Clients can view invoices and track their payments through the client portal
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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

  • Change your default currency in Settings
  • Adjust the language under your Organization Profile
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Accept Online Payments

Accept Online Payments

  • Choose from a number of payment gateways to accept online payments directly from your invoices, including PayPal, Stripe and Square
Get this template
Mobile friendly

Mobile Friendly

Download the Zoho Invoice app to send invoices from anywhere and keep on top of your business finances

Get this template
Try Zoho Now
Customize Invoices Professional Invoice Design Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly